Transhare maintains a relationship of trust with our issuer clients and their shareholders. The nature of our business requires us to obtain information about the companies that employ us and their shareholders which is sometimes of a personal nature.
Transhare keeps in strictest confidence all personal information in our possession and access to that information is restricted to those who have a legitimate need to access such information.
Transhare obtains personal information related to a shareholder’s stock position in a client company. This includes but may not be limited to the names of the registered holder(s), their address, telephone number, tax identification number, the amount of the stock position and if there are any restrictions on the stock position. This information is obtained directly from the shareholder, from a brokerage firm representing the shareholder or from the client company.
Transhare uses this information only to maintain shareholder records for our client companies, to fulfill our contractual obligations to those companies and to meet regulatory and legal requests.
In the normal course of its business, Transhare is periodically required to provide personal information to our client companies, their legal counsel and to third parties identified in securities and corporate law and industry regulations. However, we only disclose this information when it is legally required by law or regulation.
Transhare only retains personal information for as long as it is necessary to fulfill its contractual obligations to its client companies and for as long as retention is required by law.
Please address any concerns about personal information in Transhare’s possession with Cindie Fanchi, our compliance officer.